If you believe we've made an error or omission in your proposed Operator Rating System (ORS) rating, you can apply to have it reassessed.
When we notify you of your proposed rating, you will also receive information on how to get any errors or omissions corrected.
We will welcome feedback on any errors or omissions found in your rating, so that these can be reviewed as soon as possible and corrected if necessary.
The process for raising and addressing errors is detailed in the Operator Safety Rating Rule 2008, but this page provides guidance.
An error or omission can include:
If you're concerned with the outcome of a certificate of fitness (CoF) or roadside inspection, you need to contact the agent or New Zealand Police Commercial Vehicle Investigation Unit (CVIU) area manager directly and as soon as possible after the event.
New Zealand's CoF agents have an agreed issue resolution process that outlines the steps you can take if you are concerned about the outcome of a CoF inspection.
The CVIU has developed a disputes resolution process that outlines the steps you can take if you are concerned about the outcome of a roadside inspection.
If you have difficulties with either of the above processes, please contact your nearest Transport Agency office.
If an event in your rating is inaccurate, eg a roadside inspection or failed CoF has been attributed to a vehicle that isn't yours, please contact our Errors and Omissions team on email@example.com or 0800 108 809. Generally, you will be asked to provide some proof of the error, for example:
If you think there is an error in the data used to calculate your rating, you need to let us know in writing within 20 working days of receiving the notification from us. Note that you are deemed to have received:
Once you have let us know that you believe there is an error in your rating, we'll send you a receipt to show that we've received your application. We'll process your application within 20 working days and let you know about any errors and omissions that have been corrected and whether your proposed rating has changed.
If you're satisfied with this, your rating will become final after 20 working days.
Once the Operator Safety Rating Rule 2008 is gazetted, if you don't agree with the outcome of the errors and omissions process, you will be able to apply in writing to the ORS Review Panel within 20 working days of receiving the notification.
Please note you can only do this if, as a result of the errors and omissions process, your proposed rating has remained the same or is worse; you can't apply to the review panel if your score has improved.
Your application should outline the issues you'd like the review panel to consider. You can also apply to make a submission in person to the review panel (your application can be granted or declined).
You'll also need to pay the required fee.
The review panel will be made up of one representative each from the NZ Transport Agency, the transport industry, and the legal profession. It will make a written recommendation to the Transport Agency Board within 20 working days of its review of your submission.
The board must accept the recommendation, unless it has reasonable grounds to believe the process used to reach the recommendation was invalid. If this happens, the board must confirm the original proposed rating.
As a result of the review, the review panel may also suggest how the rating process could be improved.