Property reports

This page relates to the 2021-24 National Land Transport Programme.

Introduction

This page sets out our (Waka Kotahi NZ Transport Agency as investor) requirements for an annual property report.

Each year, approved organisations that have received funding assistance under work category 333: advance property purchase must provide us with a property report.

Work category 333: Advance property purchase

This page provides the guidance on the information we require and the process to submit the report.

Submission of annual property report

The annual property report must be prepared on the annual property purchase form in the Transport Investment Online (TIO) achievement returns section.

Transport Investment Online(external link)

Key date

Approved organisations must ensure that we receive this report no later than 31 August of each year.

Report elements

The report must specifically identify:

• income from sales (of land, building(s) and chattels)
• the value of unsold properties transferred to the approved organisation during the year
• income from rents, leases and licences
• income from interest
• non-recoverable outgoings on maintenance, rates and other building operating expenses
• purchases made during the year for projects approved by us (Waka Kotahi as investor)
• the net value of financially assisted land assets (not transferred to road reserve) as at 30 June.

While this information is required to be aggregated for all properties, detailed records as outlined on the next page are also required to be kept for each individual property for audit purposes.

Detailed records to be kept

Approved organisations must maintain records of all land acquired for land transport purposes for which funding assistance has been received. These records will be subject to periodic audit by us. Independent valuation reports should be retained to support any valuation figures.

The following information must be maintained for each individual property: