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Introduction

This section sets out the guidance on assessing the continuous programmes within the road maintenance activity classes

For general information about developing an assessment profile including relevant reference frameworks, see Developing an assessment profile.

 

Prior requirements for assessment

The assessment under the Investment Assessment Framework considers business cases developed using Business Case Approach principles.

Prior to any assessment using the Investment Assessment Framework, the business case must first be assessed by the Transport Agency to provide assurance that a robust case has been developed under Business Case Approach principles. 

 

  • Business case assessment and funding decisions

    Business case assessment and funding decisions

    The Business Case  Approach (BCA) will be applied to all maintenance programmes. 

    The Transport Agency will assess the business cases of all AOs and the Transport Agency (state highways).  Early engagement with Transport Agency investment advisors is advisable; they are available for support and guidance throughout the BCA process. Business Case Approach guidance is available on the the Transport Agency website.

    The Transport Agency intends that this early engagement and assessment will:

    • enable the Transport Agency to engage with and negotiate the core programme  and give a view on the merits for an enhanced programme for the AO prior to submission of the initial draft request
    • in the period between submission of the initial and the final programme request enable the AO and Transport Agency (state highways) to respond to the Core and Enhanced programme discussions and to provide more information, an amended programme or a combination of both.

    The Transport Agency:

    • understands that the content and the timing for the development of a maintenance programme submission for the relevant NLTP must take account of the other statutory obligations and business processes of organisations including the timing for renewing service delivery contracts.
    • expects every organisation to set out a clear plan (including timetable, programme scope and cost) for implementation of the ONRC framework
    • uses the assessment of an organisation’s Activity Management Plan, organisational capability for activity management and procurement to also inform the Transport Agency’s decisions for the NLTP.
    • intends to provide this feedback to each organisation before the organisation lodges its final programme request.
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Work categories

The road maintenance activity classes include all road maintenance, operations, and renewals work categories on local road and state highway networks, including cycleways and footpaths.

Refer to the activity class definition for more details on work categories.

 

Links to planning

The Transport Agency expects road maintenance programmes to have been developed using the principles outlined in the Business Case Approach and to be linked to long term planning documents.

This applies particularly to:

These documents should describe the information and assumptions underlying the network management.

 

  • Information required

    Information required

    Information provided in Transport Investment Online(external link) (TIO) to support maintenance programmes should make reference to the relevant parts of long-term planning documents.

    Forward work programmes and budgets for the road maintenance programme must be developed to support greater consistency in the delivery of customer levels of service as set out in the One Network Road Classification framework.

    The road maintenance programme should demonstrate:

    • how the proposed road operations, maintenance, and renewal activities fit within the maintenance programme and,
    • where necessary the links to proposed improvement activities (under the improvements activity classes)
    • how it optimises the life-cycle costs of the road networks in delivering the customer levels of service.
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Customer levels of service

The One Network Road Classification (ONRC) has been adopted by the sector to ensure national consistency around the levels of service delivered by a network. The Road Efficiency Group (REG), including the Transport Agency, has developed a suite of 27 performance measures to support the next phase of implementing ONRC in the 2018–21 National Land Transport Programme (NLTP).

All approved organisations (AOs) and the Transport Agency (state highways) are required to provide evidence of the customer levels of service that they propose to deliver and how they relate to the ONRC measures.

 

  • Performance measures to support programme submission

    Performance measures to support programme submission

    Maintenance programme submissions from AOs and the Transport Agency (state highways) may be supported by and take account of a wider set of performance measures than those currently mandated in support of ONRC. For example, an AO may wish to support their submission with their LTP measures in addition to the ONRC measures.

    Consideration of funding allocations for maintenance programmes in the 2018–21 NLTP will be based primarily on assessment of the transport network performance to be achieved as measured against the ONRC measures.

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  • Performance targets for the 2021-24 NLTP

    Performance targets for the 2021-24 NLTP

    The Transport Agency expects further development of the suite of performance measures will continue during the 2018–21 NLTP and lead to a broader set of specific performance targets for investment for the 2021–24 NLTP.

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Results alignment

For road maintenance, results alignment can be low, medium, high or very high (see below).

Further information on results alignment assessment is provided in the guidance on Developing an assessment profile.

 

  • Use of results alignment rating

    Use of results alignment rating

    For the 2018–21 NLTP, the results alignment rating will be used by the Transport Agency to assess the significance of a problem, issue or opportunity relative to desired results set out in the Government Policy Statement.

    For road maintenance the rating assessment will also assess the proposed customer levels of service against those set out in the ONRC framework.

    What the ratings mean:

    • A medium results alignment rating would indicate a network managed to largely meet appropriate customer levels of service. 
    • A medium rather than a high results alignment rating should not be viewed as having ‘negative’ management connotations.
    • A high results alignment means there is a significant gap in maintenance to meet customer levels of service for the road classification and an enhanced maintenance programme (in the short term) is required to get the programme on track.

    The rating assessment is not an indication of how well a programme is being optimised and delivered by an organisation; it is about how well the proposal is delivering the right outcomes.

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  • Requirements for Low rating

    Requirements for Low rating

    A road maintenance programme will be given a low results alignment rating if the programme meets the following criteria:

    Strategic priority Criteria for Low rating
    Safety; Access – thriving regions; liveable cities, Environment
    • maintains a customer level of service above the required level
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  • Requirements for Medium rating

    Requirements for Medium rating

    A medium results alignment may be given if the activity addresses as many of the following criteria as possible:

    Strategic priority Criteria for Medium rating
    Safety; Access – thriving regions, liveable cities; Environment
    • maintains appropriate customer levels of service, to provide safe and resilient access to social and economic opportunities, including tourism and freight movement

    • maintains the ability to use existing network, including use by people who identify as disabled, and reduce environmental and public health harms.

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  • Requirements for High rating

    Requirements for high rating

    A high results alignment may be given if the activity addresses as many of the following criteria as possible:

    Strategic priority Criteria for High rating
    Safety; Access – thriving regions, liveable cities; Environment
    • addresses a significant gap in customer levels of service through a moderate increase in investment to provide safe and resilient access to social and economic opportunities, including tourism and freight movement
    • proposes initiatives to make best use of the existing network, including use by people who identify as disabled, and reduce environmental and public health harms
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  • Requirements for Very High rating

    Requirements for Very High rating

    A very high results alignment must only be given if the activity addresses as many  of the following criteria as possible:

    Strategic priority Criteria for Very High rating
    Safety; Access – thriving regions, liveable cities; Environment :
    • addresses the immediate response and reinstatement of levels of service as a result of the significant impact of natural events
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Cost–benefit appraisal

A mix of methodologies can be applied for cost-benefit appraisal of road maintenance programmes.

Further information on benefit and cost appraisal is provided in the section on Developing an assessment profile.

 

  • Methodologies

    Methodologies

    The main cost–benefit appraisal methodology for assessing road maintenance programmes is unit cost benchmarking. Additionally network performance comparisons against required levels of service and trend analysis (past and future costs and demands) play a part in the assessment.

    Underlying the programme assessment is evidence of road controlling authorities applying sound activity management principles and processes to develop their road maintenance proposals, including the use of present value methodologies to identify the best value for money options and timing of interventions.

     

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  • Further considerations and requirements

    Further considerations and requirements

    Programme ratings

    Road maintenance programmes are given a rating using low, medium, or high based on their relative benchmarking comparisons.

    • Low – when cost effectiveness and benchmarking shows below-average band efficiency.
    • Medium – when cost effectiveness and benchmarking shows average band efficiency.
    • High – when cost effectiveness shows above-average band efficiency.
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Definitions of core and enhanced programmes for roads

There are two types of road maintenance programmes: core and enhanced.

 

  • Core programme

    Core programme

    The core programme represents the Transport Agency’s assessment of eligible works within an AO’s and the Transport Agency’s (state highways) programme of maintenance work required to achieve or maintain a pre-determined level of service.  This funding will likely achieve a medium results alignment.

     

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  • Enhanced programme

    Enhanced programme

    The Transport Agency’s funding to the investment partner which is above the core funding. It is expected the any funding above the core programme will be fully contestable.

    Enhanced funding may be considered  for a programme that requires a step change in investment greater than that established in the core programme to address the customer levels of service opportunities sought under the IAF criteria for a high results alignment rating

    The Transport Agency may agree to enhanced funding for a programme if:

    • funding is available in the activity class for enhanced funding requests, and
    • the enhanced funding component of the programme proposal and funding requests is supported by a robust customer-focused business case that clearly demonstrates the value of investing in the level of service change (note: this justification may be in the AMP), and
    • the investment partner is able to demonstrate their capability to efficiently deliver the service level change and achieve the associated benefits on a sustainable basis.
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