An authorisation is likely to be sought by people who access current name and address information in the Motor Vehicle Register in bulk, or on a frequent and ongoing basis. An authorisation allows access to current names and addresses only. You don’t need an authorisation to access vehicle information.
If you are a Vehicle Trader, Finance or Insurance company, or a Fuel Station, there are standard terms and conditions that have been specifically designed for you.
Don't apply for authorised access if you only want vehicle information (like the licence expiry date or odometer history). Instead, complete a Request for motor vehicle details (MR32). If you only want to confirm if someone is the current registered person, try the Check registered person query online form. There requests are all free.
Request for motor vehicle details (MR32)
Check registered person query online form(external link)
If you’re a member of an industry body that has made an application on behalf of its members, you don’t need to make a separate application unless you want access for reasons outside of the application made by the industry body. The representative bodies with access on behalf of its members are:
To apply for authorised access you need to fill in the Application for authorised access to the Motor Vehicle Register form (CA05). This form asks a number of questions about the nature of your business and your reasons for wanting access to the Motor Vehicle Register. The Land Transport (Motor Vehicle Registration and Licensing) Regulations 2011 lists the questions we are required to ask.
We have strengthened the requirements of the application process to maintain the privacy and security of personal information. Applicants must provide detailed information and supporting evidence to show that there are good systems and policies in place to maintain security of personal information.
We recommend allowing 3-4 hours to complete your application, reading the terms and conditions of granted applications to make yourself familiar with what may be required. When answering the questions in the application form, consider and advise how you would meet these conditions, and supply evidence of any documentation to support this. Please be as clear, specific and detailed as you can. Be sure to include evidence of your current or proposed systems and processes.
Incomplete or unclear applications will take longer to process.
Applications will be assessed by our regulatory staff and then passed to our advising agencies – the Ombudsman, Privacy Commissioner and Commissioner of Police for their comments and recommendations.
We will contact you by email if any of these agencies have questions or concerns about your application or any of the information you have provided.
Complex applications or those with specific recommendations from any of the advising agencies may also be reviewed by a panel of regulatory and privacy specialists within Waka Kotahi.
Final decisions are confirmed by the Manager of Exemptions and Registers Integrity or Senior Manager of Vehicle and Driver Licensing in Waka Kotahi.
We will notify you if your application has been declined and tell you why.
Application for authorised access to the Motor Vehicle Register form (CA05) [PDF, 245 KB]
Land Transport (Motor Vehicle Registration and Licensing) Regulations 2011(external link)
We’ve developed a set of standard terms for Vehicle Traders, Finance or Insurance companies, and Fuel Stations. These standard terms are reasons for access which have been agreed with our advising agencies, and they’ll allow your application to be finalised within a shorter period if you use them. There’s more information on these below. The application form allows you to indicate to us if you believe your requirements fit in to one of these sets of standard terms.
There is no fee to apply.
To help with the timely processing of applications, we’ve developed the following sets of standard terms. When sending in an application for an authorisation, please indicate in your answer on page 4 of the application form ('what do you intend to use the register for?') if a set of these standard terms applies to your application.
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Finance companies:
Insurers:
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We have updated the standard terms and conditions, and these will apply from 1 November 2022 to 31 October 2027.
More robust and detailed conditions have been included in the standard terms to protect personal information and prevent possible misuse of private information.
There are five main changes to access conditions.
Authorised access to an approved business, company or staff member can be revoked at any time during the five-year term.
